RSMSJ Privacy & Cookie Policy



Cookie Policy

About cookies

Please note that RSMSJ website uses cookies. By using this website, you agree to our cookie policy.

Cookies are information packets sent by web servers to web browsers, and stored by the web browsers. The information is then sent back to the server each time the browser requests a page from the server. This enables a web server to identify and track web browsers.

There are two main kinds of cookies: session cookies and persistent cookies. Session cookies are deleted from your computer when you close your browser, whereas persistent cookies remain stored on your computer until deleted, or until they reach their expiry date.

Cookies on our website

Currently the RSMSJ website only uses 'session cookies', whereby no information is retained. These cookies function purely to improve your experience using the website.

Google cookies

RSMSJ uses Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated relating to our website is used to create reports about the use of the website. Google will store and use this information. Google's privacy policy is available at: http://www.google.com/privacypolicy.html.

Refusing cookies

Most browsers allow you to refuse to accept cookies.

In Internet Explorer, you can refuse all cookies by clicking "Tools > Internet Options > Privacy", and selecting "Block all cookies" using the sliding selector.

In Firefox, you can adjust your cookies settings by clicking "Tools > Options" and "Privacy".


Blocking cookies will have a negative impact upon the usability of RSMSJ website.



GDPR: RSMSJ PRIVACY POLICY

Welcome to the Residents’ Society of Mayfair & St James’s (RSMSJ) website. The RSMSJ is dedicated to maintaining the environment and quality of public services in Mayfair and St James’s. As the amenity society recognised by Westminster City Council, it represents the interests of residents to local government

Use of this site is subject to Terms and Conditions and GDPR Policy.

This Privacy Policy has been formulated because of the coming into effect of the General Data Protection Regulation (GDPR), and terms used in the GDPR have the same meaning when used in this Policy.

We need to keep and use members’ personal data for the purposes of our legitimate interests, that is to enable us to communicate with our members, by sending them such information as newsletters, details of our events (evening seminars and social events), and generally to seek our members’ views or to publicise or improve our services. We respond to concerns from residents as well as working with the authorities to keep the neighbourhood a clean and pleasant place in which to live and work. Examples of the personal data that we keep include a member’s address, telephone number, e-mail address if a member has one, and bank account details. We do not intend to keep special category data.

We try to keep personal data up-to-date but rely on members to provide correct and up-to-date information, and to inform us of any changes. A member has the right to ask us to delete or amend any personal data at any time. We aim not to keep a member’s personal data for more than six years after he or she ceases to be a member unless there is a legal reason to do so.

Personal data is kept secure in a database which is not accessible to others.
We reserve the right to revise this Policy from time to time.

1.0 Our core beliefs regarding user privacy and data protection
    •    User privacy and data protection are human rights
    •    We have a duty of care to the people within our data
    •    Data is a liability, it should only be collected and processed when absolutely necessary
    •    We loathe spam as much as you do!
    •    We will never sell, rent or otherwise distribute or make public your personal information

2.0 Relevant legislation
Along with our business and internal computer systems, this website is designed to comply with the following national and international legislation with regards to data protection and user privacy:
    •    UK Data Protection Act 1988 (DPA)
    •    EU Data Protection Directive 1995 (DPD)
    •    EU General Data Protection Regulation 2018 (GDPR)

This site’s compliance with the above legislation, all of which are stringent in nature, means that this site is likely compliant with the data protection and user privacy legislation set out by many other countries and territories as well. If you are unsure about whether this site is compliant with your own country of residences’ specific data protection and user privacy legislation you should contact our data protection officer (details of whom can be found in section 9.0) for clarification.

3.0 Personal information that this website collects and why we collect it
This website collects and uses personal information for the following reasons:

3.1 Site visitation tracking
Like most websites, this site uses Google Analytics (GA) to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website.
Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. GA also records your computer’s IP address which could be used to personally identify you but Google do not grant us access to this. We consider Google to be a third party data processor (see section 6.0 below).
GA makes use of cookies, details of which can be found on Google’s developer guides. FYI our website uses the analytics.js implementation of GA.
Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website.

3.2 Comments & testimonials
We currently have no personal comments or testimonials showing on the website

3.3 Contact forms and email links
Should you choose to contact us using the contact form on our Contact us page, a booking form or an email link, none of the data that you supply will be stored by this website or passed to / be processed by any of the third party data processors defined in section 6.0. Instead the data will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). Our SMTP servers are protected by TLS (sometimes known as SSL) meaning that the email content is encrypted using SHA-2, 256-bit cryptography before being sent across the internet. The email content is then decrypted by our local computers and devices.

3.4 Email newsletter
If you choose to join our email newsletter, the email address that you submit to us will be added to our customer database.
If you are under 16 years of age you MUST obtain parental consent before joining our email newsletter.
While your email address remains on our database, you will receive periodic newsletter-style emails from us.
You can unsubscribe from the system at any time using a link at the bottom of any correspondence or using this link.

4.0 How we store your personal information
Your information in the form of a name and email address is stored on our website server.

5.0 About this website’s server
This website is hosted by Modern Websites in the UK. The server is located just outside Vancouver, Canada and is managed by In2net.
Some of the data centre’s more notable security features are as follows:
    •    The facility is monitored by security cameras all around the building.
    •    Security guards will be on duty during after hours.
    •    All  server cabinets are secured in locked rooms and locked cabinets.
    •   All clients have their own access card and cabinet key to enter the server room and open only their own cabinet.
    •    This website server is mounted in a managed cabinet which only accessible by In2net staff.

    •    All traffic (transferral of files) between this website and your browser is encrypted and delivered over HTTPS.

6.0 Our third party data processors
We use a number of third parties to process personal data on our behalf. These third parties have been carefully chosen and all of them comply with the legislation set out in section 2.0. All of these third parties are based in the USA and are EU-U.S Privacy Shield compliant.
    •    Google (Privacy policy)

7.0 Data Breaches
We will report any unlawful data breach of this website’s database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

8.0 Data Controller
Please contact us for this information.

9.0 Data Protection Officer
Please contact us for this information.

10.0 Changes to our privacy policy
This privacy policy may change from time to time inline with legislation or industry developments. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes.

©2018 The Residents Society of Mayfair & St James
Website design by Modern Websites